Xero and QuickBooks don't have built-in approval workflows. ApprovalPro adds the missing layer — review, approve, or reject Purchase Orders, Bills, and Purchase Requests before they hit your books.
Get Started Free See How It WorksConnects directly to Xero and QuickBooks
No document hits your books without proper review
Know who approved what, when, and why
Replace manual follow-ups with automated workflows
Teams submit spend requests before anything is created in Xero or QuickBooks. Route to the right approvers by amount, department, or category.
Vendor bills from Xero or QuickBooks go through approval before payment. Match against POs and ensure nothing is paid without sign-off.
Review and approve Purchase Orders before they are sent to vendors or posted in your accounting system.
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Connect your accounting software. Set up approval rules. Done.
Link your Xero or QuickBooks account. ApprovalPro syncs your documents automatically.
Set approval rules by amount, department, or document type. Define who approves what.
Approvers review documents, add comments, and approve or reject with one click.
Approved documents are posted to Xero or QuickBooks. Rejected ones stay on hold.
Two-way sync with your accounting software. Documents flow in for approval and post back once approved.
Configure sequential or parallel approval chains with as many levels as needed. Route approvals by amount thresholds, departments, document type, or custom conditions you define.
Every action is logged with timestamps. Know who approved what, when, and any comments they made.
Control who can submit, review, and approve. Separate duties to maintain proper internal controls.
Start free. Upgrade as your team and approval needs grow.
Connect one Xero or QuickBooks organization with essential approval workflows.
Full document support with Xero & QuickBooks sync for growing teams.
Advanced controls, multiple entities, and dedicated support for enterprise needs.